Artstor has released new tools for its Shared Shelf media management service that provide administrators with more control over their collection management. Shared Shelf enables institutions to upload, catalog, manage, preserve, and share digital media collections with targeted audiences; the new tools allow administrators to create new projects, allot different levels of access to catalogers, and direct content to publishing targets.
The most recent version of Shared Shelf allows project administrators to create new projects from a selection of templates, or they can use previous projects as templates. All templates can be customized: cataloging fields may be added, deleted, and edited, and Getty Research Institute (GRI) controlled vocabularies and custom controlled lists can be added to any field.
Administrators can now control permissions-based roles, i.e., the level of access catalogers have on each project, with the tools to make custom editing screens for different users and to create and manage user permissions (including project-level, editing screen, field-level, and publishing target permissions).
Administrators can also easily assign publishing targets for their projects from a drop-down menu. Images and other media can be published to the Artstor Workspace, Omeka websites, and Shared Shelf Commons—an Open Web library of digital media contributed by Shared Shelf subscribers—and administrators can customize data display, including viewing and download sizes, for each publishing target.
Shared Shelf is currently used by more than 100 colleges and universities, including Cornell University, University of California Berkeley, University of Illinois Urbana-Champaign, University of Ottawa, New York University, Colby College, and Rhode Island School of Design.
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