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Archive for the ‘Shared Shelf’ Category

SharedShelfURL

When cataloging in Shared Shelf, you may sometimes want to include a URL in your data. For example, it may be useful for your data record to include a link to your library catalog, an object’s repository, or perhaps to the source of some of your cataloging information.

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John Reps, Monpazier

John Reps, Monpazier, 1951 (founded 1284)

In the 13th century, southwestern France gave birth to several hundred new planned towns, partly to replace villages destroyed in the Albigensian Crusades and partly to revivify a stagnating economy and tame areas of wilderness¹. Some were designed as fortress communities, while others were laid out as simple agricultural villages. The great majority, however, had a different function. Known as bastides, they were created as market towns with the aim of concentrating the population in secure places for ease of administration while returning a profit to their sponsors. Their founders were the great feudal lords of the region: kings, dukes, counts, and viscounts.

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We invited Lisa Laughy, Web Services/Archives Assistant at St. Paul’s School’s Ohrstrom Library in Concord, New Hampshire to tell us about her experience as the first K-12 subscriber to Shared Shelf, Artstor’s digital media management system.

When I first started looking at software for cataloging our archives photo collection back in 2010, I remember wishing I could find a solution that was just like Artstor – something that combines both a visually rich user experience with the sophistication of professional metadata standards. It took a few years, but it was as if the folks at Artstor read my mind and made my wish come true, when in the fall of 2015 our school was given the opportunity to be one of the first high schools to implement Shared Shelf.

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View of a splash page in Shared Shelf Commons.

View of a splash page in Shared Shelf Commons.

If you have chosen to share your collections in Shared Shelf Commons—and hence also on the Artstor Workspace, alongside the collections in the Artstor Digital Library—you may want to manage your splash pages and add rights statements to your media.

The process is pretty straightforward:

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Nursing Program Students, 1949. Courtesy of Santa Rosa Junior College Archives.

Nursing Program Students, 1949. Courtesy of Santa Rosa Junior College Archives.

At the end of 1917, the Federated Home & School Association of Santa Rosa sent a recommendation to the local Board of Education to form a junior college. The following fall, Santa Rosa Junior College offered its first classes at the Santa Rosa High School. Its student body numbered only 19, with eight educators. It would take another 13 years before the College could boast a faculty of its own.

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There are many reasons why a project administrator might want to suppress or delete records on their projects in Shared Shelf.

What’s the difference? Deleting, as you probably guessed, gets rid of the record entirely. Suppressing, on the other hand, only retracts the media file and data from the published environment so it is no longer viewable to end users. The advantage is that you can always return to the record to edit the data or replace the media for republishing at a later time.

For that reason, we suggest that if you want to delete a record, you suppress first so the records are automatically retracted from the published environments.

The process is very straightforward. Learn how to do it on the Shared Shelf support site.

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By now you know that Shared Shelf Commons is Shared Shelf’s open-access library of digital media. And you know that its contents include everything from flowers and turtles to medicine labels and political memorabilia. And you may even be aware that Shared Shelf Commons’ collections are now accessible alongside the images in the Artstor Digital Library. But did you know that the Commons are also becoming a great resource for theatre studies? Four collections are now offering a fascinating view of the history and art of theatre, including books, costume and set design, and even photographs of productions.

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